The Whole Herd, LLC

Terms and Policies/Conditions

Effective August 22, 2022


The following policies must be met in order to carry and/or continue carrying our products. These policies are here to protect ours and our customers' brands. Please read in its entirety.

Minimum Order:

The required opening order is $500 and MUST be met in order for your order to be processed. If an opening order is placed without meeting the required minimum amount, you will be contacted to add products to meet the minimum. If the order is not brought to the minimum amount or no response is received and the order is canceled, a 20% restocking fee will be charged and your account will be suspended.

There is no monetary minimum for reorders. However, all orders must meet our required per product MOQ, which can be found in the product description. ALL MOQs must be met on EVERY product. We keep the MOQs low so we will not allow these to be broken. MOQ requirements are listed with each product. Graphic tees are open pack sizing with an MOQ of 6 per design. If we see that an MOQ is not met we will reach out, this will put a hold on your order until all MOQ are met, if we do not receive a response we will cancel your order, less a 20% Restocking Fee.  After two times of placing orders without meeting the required product MOQ we will suspend your account.

Processing Time

Our standard processing time varies depending on Made-To-Order, Read To Ship, Custom Orders, etc. Retailers have the option to use code “HALFUPFRONT” at checkout to only have to pay for half of your order when placed and the rest when the order is ready to ship. There MUST be a credit card on file if using HALFUPFRONT. Once your order is ready we will process the credit card we have on file for the remaining balance due.

For custom orders, our processing time is roughly 4-6 weeks depending on the order. If you order regular products with custom please be prepared for the FULL custom processing time for all orders.  We are working hard to get everything out as quickly as possible but everything is HAND MADE IN TEXAS.

Please understand due to the post pandemic world we live in, supply chain issues may cause delays that are beyond our control. We are doing everything we can to get orders out as timely as possible.

Rush Orders – Front of the Herd Processing and Associated Fees

Need your order moved to the Front of the Herd, we can do that for you.  We offer “Front of the Herd Processing” for Rush orders and our “Front of the Herd” Processing Fees are assessed in good faith taking into consideration The Herds current workload, available inventory, personnel, and additional shipping expense necessary to complete the order in the timeline requested. 

To request to be moved to “The Front of the Herd”, please email or call the warehouse 254-319-2673 prior to placing your order to discuss your desired order timeline and the associated FH fee with our staff.  Here at The Herd we will always do our best to take care of you! 

Ready To Ship Collection

All products in our Ready To Ship collection are in stock and ready to ship out. Please allow 3-5 business days for your order to ship out (business days excludes weekends and holidays). If you do not see the products, color combinations, or quantity available in the Ready to Ship Collection check back as we update our collection daily, or please place an order for the regular products outside of the Ready To Ship Collection. 

If you place a Ready To Ship order with non Ready To Ship products as well, please indicate in the notes section of your order whether you want them shipped together or separately.  Please know that if shipped separate we will bill for any additional shipping cost.

Returns and Exchanges

The only returns we will accept for full replacement are items that are damaged or have a manufactured defect. We will then replace with new merchandise of the exact same product that was returned. Please look the merchandise over well when receiving as we will not accept defected/damaged merchandise after 15 days from date of delivery. 

If you would like to return/exchange a product, we will offer store credit less a 20% restocking fee. The product must be in perfect unused/unworn condition. 

We DO NOT allow canceling of orders once they are placed as a vast majority of our products are made to order to allow the color variety that we have. Once your order is placed it begins processing immediately. If special circumstances require the cancellation of an order, there will be a 20% restocking fee applied. Please note, by placing an order, you are agreeing to our Cancellation Policy. Even if we are behind processing time we will not allow cancellations without a 20% restocking fee.

Required Mark-Up

On all products except Engraved Rugs there is a required keystone mark-up (2X wholesale cost) (example: If a product is $10 it MUST be sold for a minimum of $20).

There is ABSOLUTELY NO TOLERANCE for not using the correct MAP, if we see that this is not being met we will cancel your account. All of our products are 100% genuine, hand drawn, manufactured out of all genuine leather/wool and are HAND MADE in Texas! They are worth every penny of the cost, we guarantee if you emphasize the value and worth your customers will pay it.  

There is ABSOLUTELY NO TOLERANCE for Buy-In Groups. If you run one, PLEASE DO NOT request to sell our products. ALL PRODUCTS MUST BE SOLD AT THE REQUIRED RETAIL PRICE. 

Intellectual Property

As a Retailer, you acknowledge that all text and graphics on The Whole Herds’ websites and social media accounts, and all photographs of The Whole Herd products are the exclusive intellectual property of The Whole Herd, LLC.  Use of The Whole Herds’ Intellectual Property is permitted only in relation to the sale of The Whole Herd products.  Furthermore, you most definitely can use or run our pictures, however, all pictures MUST be watermarked. You are free to cover our logo with your own (most customers put a box over ours and put their logo on it). However, it is a requirement to have a watermark on every photo that you use of ours so DO NOT CROP THE WATERMARK OUT! 

Quality of Our Products 

Our products are handmade leather goods. Due to the nature of our production methods and the naturally unique finishes, textures, colors, wrinkles and markings characteristic to these products, each product may vary slightly. Some products may have brands, small markings where the animal was injured, etc. It is part of what makes genuine leather so incredible. There is a story behind every piece that holds so much history it is truly a gift to own and be a part of. So please keep that in mind when purchasing or running the products for pre-orders. Each one of our products has a one-of-a-kind unique natural beauty. Our wool is authentic Pendleton Wool and patterns do vary from piece to piece. The exact part of the pattern online may not be the pattern your product receives. Please keep this in mind and explain to your customers in the event of a pre-order so there is no confusion. 

Zip Code Protection

Please review zip code protection guidelines before applying. 

A minimum monthly purchase commitment of $500 or $1,500 quarterly purchase commitment is required to keep protection.  Retailers failing to maintain this purchase commitment will be contacted and required meet the qualification in order to continue their area protection, failure to do so will result in the are becoming available to another Retailer. 

At this time we are only zip code protecting Brick & Mortar stores.  Brick & Mortar locations must be a permanent location.  Brick & Mortar locations are protected per applied zip code only.  Areas with a population under 20,000 can request a mileage review and shall be reviewed on a case-by-case basis. 

Retailers with multiple Brick & Mortar locations are eligible for area protection on all locations, as long as each area is not already protected or occupied.  Retailers are required to submit an application for each location desiring area protection, to ensure the area is available.  Order requirements must be maintained for each location. 

If another Retailer requests protection in a protected area they will be placed on a wait-list. 

Custom orders do not qualify for zip code protection.

Data Collection – Privacy, Consent, Disclosure

When you open an account, place an order, or sign up for our newsletter, The Whole Herd, LLC, collects information from you such as name, mailing address, and email address.  We will only use your information for the specific reason(s) we receive consent for.  The Whole Herd, LLC, uses reasonable measures as recommended by industry standards to house collected information so that it is not inappropriately accessed, disclosed, misused, or altered.  All information collected will remain private and used for The Whole Herd, LLC, internal purposes only.

Errors, Inaccuracies and Omissions

Occasionally there may be information on our site or in our terms that contains typographical errors, inaccuracies or omissions that may relate to product descriptions, pricing, promotions, offers, product shipping charges, transit times and availability. We reserve the right to correct any errors, inaccuracies or omissions, and to change or update information or cancel orders if any information in our terms or on any related website is inaccurate at any time without prior notice (including after you have submitted your order).  We undertake no obligation to update, amend or clarify information in our terms or on any related website, including without limitation, pricing information, except as required by law. No specified update or refresh date applied in our terms or on any related website, should be taken to indicate that all information in our terms or on any related website has been modified or updated.

Age of Consent

By agreeing to these terms and conditions, you represent that you are at least the age of majority in your state or province of residence.

The Right to Refuse or Remove

The Whole Herd, LLC maintains the ability to remove any customer who breaches or violates any of the above terms, policies, or conditions.

Governing Law

These Terms of Service and any separate agreements whereby we provide you Services shall be governed by and construed in accordance with the laws of United States.

Changes to These Terms and Conditions

The Whole Herd, LLC, reserves the right to modify these terms and conditions at any time.  Changes and clarifications will take effect immediately upon their posting on the website.  If material changes are made to any term or condition, we will notify you on the website that it has been updated.

Questions and Contact Information

Please call or email with any questions!


Welcome to the Herd Family!!